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SAP Business One – Improving The Speed Of Reports

Along with general consultancy, system implementations, training, interfaces and development of SAP Business One, one of the most requested jobs is to improve the speed of reports. Reports can be written in SQL Queries, Crystal Reports or any other reporting tool. As a rule of thumb, if a report is running slowly, it is due to either the way it was originally written or the data it is reporting on. With some out of the box thinking it is usually possible to massively reduce the way a report runs by approaching it from a different view point.

I have personally managed to reduce report run times from 90 minutes to 30 seconds with a slight rewrite of the report – anyone who has been in a situation where there screen is frozen for 90 minutes will know how frustrating it is and what a massive improvement this is.

Ways to improve your reporting:

  • Is it possible to improve the Joins?
  • Is it possible to reduce the data calls?
  • Will a database View reduce the run time?
  • Can a temporary table(s) be created to reduce the run time?
  • Is the report written in the best possible way?
  • Are there unnecessary joins?
  • Can the data be accessed from ‘better’ sources than already used?
  • Are you able to create a better report from multiple sources rather than a nested, cascading report?

If you still have slow reports after addressing the above points then contact us and we will help you reduce the run time.

Exciting times at 1 Dash 1. Over the last 2 weeks we have been assisting an Oil industry client by building a Production Process solution to enable them to work more efficiently and provide their customers with the best service possible by ensuring that their purchases are received within budget and on time before time. Not only has the new system reduced data entry by 90% but the ability to see all the required data in an easy to read and in real time has vastly improved how the system users can perform their jobs.

The solution consisted of automatically calculating fields, creating new fields to capture data which was previously maintained across several spreadsheets, drawing and replicating data from parent to child forms, real time reports, real time supplier reports, capturing technical sheets, capturing and providing certification and tolerance documents and much, much more.

Saving our clients time and money is what we strive to provide and most importantly it’s what we enjoy!

If your company requires assistance with improving a process whether it is in SAP Business One or anything else, we can help.

 

Using variables in SQL queries for SAP Business One is straight forward for simple select statements but what about the more complex variables or if you want to declare a variable for your SQL?

Answer: You have to get a bit more creative! See the example below.

To select a from and to date as a variable in a declare statement you have to add a nifty bit of extra code.

/*

/SELECT FROM [dbo].[VPM1] T0/

declare  @fromdate as datetime

/* WHERE */

set @fromdate = /* T0.DueDate */ ‘[%0]’

 

/SELECT FROM [dbo].[VPM1] T1/

declare  @tilldate as datetime

/* WHERE */

set @tilldate = /* T0.DueDate */ ‘[%1]’

 

 

select  OVPM.docnum, VPM1.dueDate,VPM1.CheckNum, VPM1.Branch,

VPM1.BankCode, VPM1.CheckSum, OVPM.CardName,

case

when OPCH.docnum is null then VPM2.docEntry

else OPCH.docnum

end as ‘docnum’

from OVPM INNER join VPM1 on OVPM.docnum = VPM1.docnum

left join  VPM2 LEFT JOIN OPCH ON VPM2.DocEntry = OPCH.DocEntry

on OVPM.docnum = VPM2.docnum

where OVPM.Canceled = ‘N’ AND VPM1.DueDate >=@fromdate AND

VPM1.DueDate <=@tilldate

*/

 

1 Dash 1 can provide you and your SAP Business One users with excellent training of the usage of SQL and Crystal Reports. If you would like to find out more simply enter your details in the boxes below or call us.

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    If you are interested in writing your own SQL queries for SAP Business One the following will assist you.

    Basics of SQL Writing for SAP Business One

    SQL query and related terms

    Before going into the details of SQL query, I would like to briefly introduce some basic database concepts because SQL is a database language for managing data in Relational Database Management Systems(RDBMS).

    RDBMS

    RDBMS is a Database Management System that is based on the relation model. Relational here is a key word for RDBMS. You will find that data is stored in the form of Tables and the relationship among the data is also stored in the form of tables for RDBMS.

    Table

    Table is a key component within a database. One table or a group of tables represent one kind of data. For example, table OSLP within SAP Business One holds all Sales Employee Data. Tables are two-dimensional data storage place holders. You need to be familiar with their usage and their relationships with each other. If you are familiar with Microsoft Excel, the worksheet in Excel is a kind of two-dimensional table.

    Table is also one of the most often used concepts. Relationships between each table may be more important than tables themselves because without relation, nothing could be of any value. One important function within SAP Business One is allowing User Defined Table (UDT). All UDTs start with “@”.

    SAP Business One training

    Field

    A field is the lowest unit holding data within a table. A table can have many fields. It is also called acolumn. Field and column are interchangeable. A table is comprised of records, and all records have the same structure with specific fields. One important concept in SAP Business One is User Defined Field(UDF). All UDFs start with U_.

    SQL

    SQL is often referred to as Structured Query Language. It is pronounced as S-Q-L or as the word “Sequel”. There are many different revisions and extensions of SQL. The current revision is SQL: 2008, and the first major revision is SQL-92. Most of SQL extensions are built on top of SQL-92.

    T-SQL

    Since SAP Business One is built on Microsoft SQL Server database, SQL here means Transact-SQL or T-SQL in brief. It is a Microsoft’s/Sybase’s extension of general meaning for SQL.

    Subsets of SQL

    There are three main subsets of the SQL language:

    • Data Control Language (DCL)
    • Data Definition Language (DDL)
    • Data Manipulation Language (DML)

    Each set of the SQL language has a special purpose:

    • DCL is used to control access to data in a database such as to grant or revoke specified users’ rights to perform specified tasks.
    • DDL is used to define data structures such as to create, alter, or drop tables.
    • DML is used to retrieve and manipulate data in the table such as to insert, delete, and update data.Select, however, becomes a special statement belonging to this subset even though it is a read-only command that will not manipulate data at all.

    Query

    Query is the most common operation in SQL. It could refer to all three SQL subsets.

    You have to understand the risks of running any Add, Delete, or Update queries that could potentially alter system tables even if they are User Defined Fields. Only SELECT query is legitimate for SAP Business One system table.

    The above extract provides the basics of SQL, to read the full article, read it here.

     

    SAP Business One table for SQL Report writing

    Administration

    DunningLetters Dunning levels definition ODUN
    Recipients Message recipient list AOB1
    Messages Messages OALR
    Currencies Currency codes OCRN
    UserPermissionTree User authorizations for add-on forms OUPT
    UserPermissionForms User permission forms UPT1
    Users Users of SAP Business One application OUSR
    UserPermission User authorizations USR3
    AddonChecking(SBO-COMMON Database Only runned this table) Overall Addon Path Defining SARI
    User Queries User Queries OUQR

    Finance

    Budget Budget management OBGT
    Budget_Lines Budget item details of an account BGT1
    BudgetDistribution Budget distribution methods OBGD
    BudgetScenarios Budget scenarios OBGS
    ChartOfAccounts G/L accounts OACT
    JournalVouchers Journal vouchers OBTD
    JournalEntries_Lines Journal transaction – rows JDT1
    JournalEntries Journal transaction OJDT
    SalesTaxAuthorities Sales tax jurisdictions OSTA
    SalesTaxAuthoritiesTypes Sales tax authority types OSTT
    SalesTaxCodes Inclusive sales tax codes OSTC

    Marketing Documents and Receipts
    (Sales Opportunities, Sales A/R, and Purchasing A/P)

    Document_Lines Delivery note rows DLN1
    Document_LinesAdditionalExpenses Delivery note rows – expenses DLN2
    DocumentsAdditionalExpenses Delivery note – expenses DLN3
    AdditionalExpenses Defines additional expenses OEXD
    Document_Lines Draft – rows DRF1
    Document_LinesAdditionalExpenses Draft rows – expenses DRF2
    DocumentsAdditionalExpenses Draft – expenses DRF3
    Document_Lines Invoice – rows INV1
    Document_LinesAdditionalExpenses Invoice rows – expenses INV2
    DocumentsAdditionalExpenses Invoice – expenses INV3
    Document (oDeliveryNote) Delivery – header ODLN
    Documents Drafts – header ODRF
    Documents (oInvoice) Invoice – header OINV
    Document (oPurchaseInvoices) AP invoice – header OPCH
    Document (oPurchaseDeliveryNotes) Goods receipt purchase order – header OPDN
    Document (oPurchaseOrders) Purchase order – header OPOR
    Document (oQuotation) Quotation – header OQUT
    Document (oReturn) Returns – header ORDN
    Document (oOrder) Order – header ORDR
    Document (oCreditNote) AR credit memo – header ORIN
    Document (oPurchaseCreditNotes) AP credit memo – header ORPC
    Document (oPurchaseReturns) Goods return – header ORPD
    Document_Lines AP invoice – rows PCH1
    Document_LinesAdditionalExpenses AP invoice rows – expenses PCH2
    DocumentsAdditionalExpenses AP invoice – expenses PCH3
    Document_Lines Goods receipt purchase order – row PDN1
    Document_LinesAdditionalExpenses Goods receipt purchase order rows – expenses PDN2
    DocumentsAdditionalExpenses Goods receipt purchase order – expenses PDN3
    Document_Lines Purchase order – rows POR1
    Document_LinesAdditionalExpenses Purchase order rows – expenses POR2
    DocumentsAdditionalExpenses Purchase order – expenses POR3
    Document_Lines Quotation – rows QUT1
    Document_LinesAdditionalExpenses Quotation rows – expenses QUT2
    DocumentsAdditionalExpenses Quotation – expenses QUT3
    Document_Lines Returns – rows RDN1
    Document_LinesAdditionalExpenses Return rows – expenses RDN2
    DocumentsAdditionalExpenses Returns – expenses RDN3
    Document_Lines Order – rows RDR1
    Document_LinesAdditionalExpenses Order rows – expenses RDR2
    DocumentsAdditionalExpenses Order – expenses RDR3
    Document_Lines Credit memo – rows RIN1
    Document_LinesAdditionalExpenses Credit memo rows -Expenses RIN2
    DocumentsAdditionalExpenses Credit memo – expenses RIN3
    Document_Lines AP credit memo – rows RPC1
    Document_LinesAdditionalExpenses AP credit memo rows – expenses RPC2
    DocumentsAdditionalExpenses AP credit memo – expenses RPC3
    Document_Lines Goods return – rows RPD1
    Document_LinesAdditionalExpenses Goods return rows – expenses RPD2
    DocumentsAdditionalExpenses Goods return – expenses RPD3
    BatchNumbers Batch number for item OIBT
    Industries Industries list for sales opportunities OOND
    Relationships Relationships for sales opportunities OORL
    SerialNumbers Serial numbers for items OSRI
    WithholdingTaxData Withholding tax data INV5
    TaxInvoices (botit_Invoice) Master header data of a tax invoice of sales document OTSI
    TaxInvoice_Lines (botit_Invoice) Tax invoice of sales document – rows TSI1
    TaxInvoices (botit_Payment) Master header data of a tax invoice of purchase document OTPI
    TaxInvoice_Lines (botit_Payment) Tax invoice of purchase document – rows TPI1
    TaxInvoices (botit_JournalEntry) Master header data of a tax invoice of journal entry document OTXD
    TaxInvoice_Lines (botit_JournalEntry) Tax invoice of journal entry document – rows TXD1

    Business Partners

    ActivityLocations Business partner activity locations OCLO
    ActivityStatus Statuses for Task type activities OCLA
    ActivityTypes Business partner activity types OCLT
    AlternateCatNum Customer or vendor catalog number OSCN
    BusinessPartners Business partners OCRD
    BPAddresses Business partner addresses CRD1
    BPPaymentMethods Business partner payment methods CRD2
    BPAccountReceivablePayble Business partner account receivable payable CRD3
    BPWithholdingTax Business partner withholding tax CRD4
    BPPaymentDates Business partners payment dates CRD5
    BPBankAccounts Business partners bank accounts OCRB
    Contacts Contact customers and vendors OCLG
    ContactEmployees Contact persons OCPR
    SalesOpportunities Sales opportunities OOPR
    SalesOpportunitiesLines Sales opportunity – rows OPR1
    SalesOpportunitiesPartners Sales opportunity partners OPR2
    SalesOpportunitiesCompetition Sales opportunity competition OPR3
    SalesOpportunitiesInterests Sales opportunity interests range OPR4
    SalesOpportunitiesReasons Sales opportunity failure reasons OPR5
    Territories Territory segmentations OTER

    Inventory and Production

    Document_Lines Goods issue – rows IGE1
    Document_LinesAdditionalExpenses Goods issue rows – expenses IGE2
    DocumentsAdditionalExpenses Goods issue – expenses IGE3
    Document_Lines Goods receipt – rows IGN1
    Document_LinesAdditionalExpenses Goods receipt rows – expenses IGN2
    DocumentsAdditionalExpenses Goods receipt – expenses IGN3
    Document (oInvetoryGenExit) Goods issue OIGE
    Document (oInvetoryGenEntry) Goods receipt OIGN
    StockTransfer Stock transfers OWTR
    StockTransfer_Lines Stock transfers – rows WTR1
    ProductTrees_Lines Product tree – child ITT1
    ProductTrees Product tree OITT
    WorkOrders Work instructions OWKO
    WorkOrder_Lines Work instructions – rows WKO1
    Items_Prices Items – prices ITM1
    Items Items OITM
    ItemWarehouseInfo Items – warehouse OITW
    ItemGroups Item groups definition OITB
    MaterialRevaluation Stock revaluation OMRV
    MaterialRevaluation_Lines Stock revaluation – rows MRV1
    PackagesTypes Package types for deliveries OPKG
    PriceLists Price lists management OPLN
    StockTaking Items – warehouse OITW
    SpecialPrices Special prices OSPP
    SpecialPricesDataAreas Special prices for specified periods SPP1
    SpecialPricesQuantityAreas Special prices for specified quantities SPP2
    Warehouses Warehouses definition OWHS

    MRP

    SalesForecast Sales forecast OFCT
    SalesForecast_Lines Sales forecast – rows FCT1

    Banking

    Payments Receipt ORCT
    Payments Vendor payment OVPM
    Payments_Checks Receipt – checks RCT1
    Payments_Invoices Receipt – invoices RCT2
    Payments_CreditCards Receipt – credit vouchers RCT3
    Payments_Accounts Receipt – account list RCT4
    Payments_Checks Payments – check rows VPM1
    Payments_Invoices Payments – invoices VPM2
    Payments_CreditCards Payments – credit memos VPM3
    Payments_Accounts Payments – list of accounts VPM4
    ChecksforPaymentLines Checks for payment – rows CHO1
    BankPages External bank statement OBNK
    ChecksforPayment Check for payment OCHO
    PaymentTermsTypes Payment term types OCTG
    PaymentRunExport Payment results table OPEX
    PaymentRunExport_Lines Payment results table – rows PEX1
    BillOfExchange Bill of exchange table OBOE
    BillOfExchangeTransaction Bill of exchange transactions table OBOT
    BillOfExchangeTransaction_Lines Bill of exchange transactions table – rows BOT1

    Service

    ContractTemplates Contract template (CRM) OCTT
    CustomerEquipmentCards Customer equipment card OINS
    KnowledgeBaseSolutions Knowledge base solution OSLT
    Queue Queues list for assigning to a service calls OQUE
    QueueMembers Queue member users QUE1
    ServiceContracts Service contract OCTR
    ServiceContracts_Lines Service contract – rows CTR1
    ServiceCalls Service call OSCL
    ServiceCallActivities Service call activities OCLG
    ServiceCallInventoryExpenses Service call inventory expenses INV1

    Human Resources

    EmployeesInfo Employees information OHEM
    EmployeeAbsenceInfo Employee absence information HEM1
    EmployeeEducationInfo Employee education HEM2
    EmployeeReviewsInfo Employee reviews HEM3
    EmployeePrevEmpoymentInfo Employee previous employment information HEM4
    EmployeeRolesInfo Employee rolls information HEM6
    Teams List of teams OHTM
    TeamMembers Employee membership role in a team HTM1
    If you would like to receive SQL report writing training for SAP Business One, contact 1 Dash 1 by entering your details below or calling us on 0844 858 1080.

      Your Name (required)

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      We are currently taking bookings for training courses throughout August 2013. Our training courses can either be on your site for a maximum of 8 people or at an external location suitable for attendees from various companies.

      On site training is excellent for your employees as it will be specific to your system as it will be based on your Test system.

      External multi-company training is more suited for non specific training requirements and usually proves extremely useful for those candidates wishing to network with peers from other industries.

      SAP Business One Training Courses

      Our SAP Business One training courses can be specifically tailored to your system and, dependent on time, our time can be used for consultancy questions. We will listen and work with you to ensure that your users receive the training that will positively impact your business.

      1 Dash 1 also provide Super User 1 week long training courses to enable one of your users to become the main point of contact for any SAP Business One related questions that arise within the business. The week long course will empower your user to answer questions and create SQL Queries for entry and intermediate reporting. The week long course is structured and priced differently to our offer training course offerings so please specify if the course is of interest and we will contact you with the relevant information.

      Simply enter your details below with your training requirements and we will contact you to arrange dates and discover what training style is most suitable for you and your users.

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