SAP B1 Version 9 and above users – take note! SAP Business One users who are temporarily locked out whilst another machine is logged in as the same user isn’t an error! It is new, core functionality to stop license over usage (read as abuse!). Once the second machine has logged off the first user unfreezes. Please note: If a SAP B1 named user is being used for interfaces/ APIs then there are possibilities that locks or blocks will occur! Not good for an interface and there are better ways of overcoming this. A bit about the SAP Business One license model. SAP Business One licenses are based on a named user licensing model. Each user name needs…
Tag: SAP Business One Support
SAP Business One Missing Months / Periods in Reports Have you run a Balance Sheet, Profit and Loss or Trial Balance in B1 V8.1, 8.2 or a recently upgraded V9 and discovered that you are missing periods or months from the report? Weird, eh? It is as much use as an Octopus tentacle snooker cue, but don’t worry, it can be fixed! The issue appeared in V8.x and is fixed in V9. The problem is, you upgrade V9 and the problem still exists. The problem has been fixed and will not occur again but you need to fix the cause of the issue to see the months again. All this requires is a quick fix to a users…
SAP Business One Year End Closing Instructions SAP kindly provide a 50 page document which provides in depth instructions on the Year End process but most people only need to know how to run the actual Year End process in SAP B1. Because it is a once yearly procedure, it is forgotten year to year. Here are the instructions for running the Year End process in Business One. Year End Process in SAP B1 To carry forward the balances of the P&L accounts to the corresponding account in the balance sheet (or several different balance sheets), you can use the period-end closing function. You can store the results initially as a report and then post them at a…
Down Payment Interim Account & Down Payment Clearing Account An explanation / definition of what the Down Payment Interim and Clearing Accounts are for and how they are used. When a company receives or makes a down payment, the payment amount is recorded in an interim account before it’s deducted from the final transaction. For period end auditing purposes, the transactions that make up the value of the interim accounts must be easily auditable. In SAP Business One, postings are made to the following two interim accounts in the down payment process: Down payment clearing account Down payment interim account The postings to these two accounts are automatically reconciled as follows: Down Payment Request ProcessWhen you create a…
SAP Business One – Date Deviates From Permissible Range The ever popular Date Deviates From Permissible Range error message appears for two reasons and IS easily solved! The usual occurrence is in the New Year when new posting periods need to be created. To resolve this simply create a new posting year/period in (and watch out for your sub-periods!): Within SAP Business One in the Main Menu or top menu Modules option go to – Administration –> System Initialisation –> Posting Periods The second occurrence is when you are trying to post documents with a due date that is not covered by the created Posting Periods Due Date range. This usually occurs towards the end of the year. You can solve this…