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SAP Business One SQL Prompt Variables

/* SELECT FROM [dbo].[OSLP] T1 */
declare @slpName as varchar(155)
/*WHERE*/
set @SlpName = /* T1.SlpName */ ‘[%0]’

/* SELECT FROM [dbo].[OCRD] T2 */
declare @CardCode as varchar(15)
/* WHERE */
set @CardCode = /* T2.CardCode */ ‘[%1]’

 

SAP Business One HANA Prompt Variables

/* select from [dbo].[OINV] T0 */

/* select from [dbo].[OSLP] T1 */

Declare FromDate timestamp;

Declare ToDate timestamp;

Declare SALESEMP char(155);

 

SALESEMP := /* T1.”SlpName” */ ‘[%0]’;

FromDate := /* T0.”DocDate” */ ‘[%1]’;

ToDate := /* T0.”DocDate” */ ‘[%2]’;

 

!! Remember to end your HANA SQL Script with a semicolon and replace the single and double quotes above which are enforced formatting !!

An SAP Business One Stock Report with All Items

The following stock report will display all Items with or without quantities in Stock.

 

select t0.ItemCode, t1.ItemName, isnull(t3.OnHandQty,0) as ‘In Stock’, t2.BinCode, t2.SL1Code, t2.SL2Code from OITW T0

inner join OITM t1 on t0.ItemCode = t1.ItemCode

inner join OBIN t2 on t2.AbsEntry = T0.DftBinAbs

left outer join OIBQ t3 on t0.ItemCode=t3.ItemCode and t0.WhsCode = t3.WhsCode

where t2.BinCode between [%0] and [%1]

order by t2.SL1Code, t2.SL2Code, t0.ItemCode

Shared by Owen Slater on the SCN

SAP Business One SQL Batch or Serial Number Quantities in a specific Bin Location

declare @WhsCode nvarchar(9), @ItemCode nvarchar(21), @BinLocation nvarchar(228)

set @WhsCode = ’01’
set @ItemCode = ‘B10000’
set @BinLocation = ’01-ABC’

select
T0.BinAbs, T0.ItemCode, T2.onHandQty, T4.DistNumber, T4.MnfSerial,
T4.LotNumber, T5.DistNumber, T5.MnfSerial, T5.LotNumber, T4.AbsEntry,
T1.BinCode, T4.AbsEntry, T5.AbsEntry, T1.WhsCode
from
OIBQ T0
inner join OBIN T1 on T0.BinAbs = T1.AbsEntry and T0.onHandQty <> 0
left outer join OBBQ T2 on T0.BinAbs = T2.BinAbs and T0.ItemCode = T2.ItemCode and T2.onHandQty <> 0
left outer join OSBQ T3 on T0.BinAbs = T3.BinAbs and T0.ItemCode = T3.ItemCode and T3.onHandQty <> 0
left outer join OBTN T4 on T2.SnBMDAbs = T4.AbsEntry and T2.ItemCode = T4.ItemCode
left outer join OSRN T5 on T3.SnBMDAbs = T5.AbsEntry and T3.ItemCode = T5.ItemCode
where
T1.AbsEntry >= 0 and T1.WhsCode >= @WhsCode and T1.WhsCode <= @WhsCode and (T2.AbsEntry is not null)
and T0.ItemCode in((select U0.ItemCode from OITM U0 inner join OITB U1 on U0.ItmsGrpCod = U1.ItmsGrpCod
      where U0.ItemCode is not null and U0.ItemCode >= @ItemCode and U0.ItemCode <= @ItemCode))
and T1.BinCode = @BinLocation
union all
select
T0.BinAbs, T0.ItemCode, T3.onHandQty, T4.DistNumber, T4.MnfSerial,
T4.LotNumber, T5.DistNumber, T5.MnfSerial, T5.LotNumber, T5.AbsEntry,
T1.BinCode, T4.AbsEntry, T5.AbsEntry, T1.WhsCode
from
OIBQ T0
inner join OBIN T1 on T0.BinAbs = T1.AbsEntry and T0.onHandQty <> 0
left outer join OBBQ T2 on T0.BinAbs = T2.BinAbs and T0.ItemCode = T2.ItemCode and T2.onHandQty <> 0
left outer join OSBQ T3 on T0.BinAbs = T3.BinAbs and T0.ItemCode = T3.ItemCode and T3.onHandQty <> 0
left outer join OBTN T4 on T2.SnBMDAbs = T4.AbsEntry and T2.ItemCode = T4.ItemCode
left outer join OSRN T5 on T3.SnBMDAbs = T5.AbsEntry and T3.ItemCode = T5.ItemCode
where
T1.AbsEntry >= 0 and T1.WhsCode >= @WhsCode and T1.WhsCode <= @WhsCode and (T3.AbsEntry is not null)
and T0.ItemCode in((select U0.ItemCode from OITM U0 inner join OITB U1 on U0.ItmsGrpCod = U1.ItmsGrpCod
      where U0.ItemCode is not null and U0.ItemCode >= @ItemCode and U0.ItemCode <= @ItemCode))
and T1.BinCode = @BinLocation
union all
select
T0.BinAbs, T0.ItemCode, T0.onHandQty, T4.DistNumber, T4.MnfSerial,
T4.LotNumber, T5.DistNumber, T5.MnfSerial, T5.LotNumber, T4.AbsEntry,
T1.BinCode, T4.AbsEntry, T5.AbsEntry, T1.WhsCode
from
OIBQ T0 inner join OBIN T1 on T0.BinAbs = T1.AbsEntry and T0.onHandQty <> 0
left outer join OBBQ T2 on T0.BinAbs = T2.BinAbs and T0.ItemCode = T2.ItemCode and T2.onHandQty <> 0
left outer join OSBQ T3 on T0.BinAbs = T3.BinAbs and T0.ItemCode = T3.ItemCode and T3.onHandQty <> 0
left outer join OBTN T4 on T2.SnBMDAbs = T4.AbsEntry and T2.ItemCode = T4.ItemCode
left outer join OSRN T5 on T3.SnBMDAbs = T5.AbsEntry and T3.ItemCode = T5.ItemCode
where
T1.AbsEntry >= 0 and T1.WhsCode >= @WhsCode and T1.WhsCode <= @WhsCode
and (T2.AbsEntry is null and T3.AbsEntry is null)
and T0.ItemCode in((select U0.ItemCode from OITM U0 inner join OITB U1 on U0.ItmsGrpCod = U1.ItmsGrpCod
and T1.BinCode = @BinLocation
where
U0.ItemCode is not null and U0.ItemCode >= @ItemCode and U0.ItemCode <= @ItemCode))

SAP Business One Missing Months / Periods in Reports

Have you run a Balance Sheet, Profit and Loss or Trial Balance in B1 V8.1, 8.2 or a recently upgraded V9 and discovered that you are missing periods or months from the report? Weird, eh? It is as much use as an Octopus tentacle snooker cue, but don’t worry, it can be fixed!

The issue appeared in V8.x and is fixed in V9. The problem is, you upgrade V9 and the problem still exists. The problem has been fixed and will not occur again but you need to fix the cause of the issue to see the months again. All this requires is a quick fix to a users settings.

  1. Find the formid, itemid of the problematic grid
    a) Open SBO, find the problematic grid in a form
    b) Enable the System/Debug information(Go to Menu->View, check System/Debug information)
    c) Put the mouse on any field of the problematic grid, find the formid (The number after ‘Form=’) and the itemid(The number after ‘Item=’) on the status bar at the left bottom of SBO
    d) Record this formid and itemid
  2. Close SBO. Make sure no SBO clients are connected to the server. (This step is very important! If SBO is not closed, this solution will not work!)
  3. Open SQL Analyzer, run the update query below


Open SQL Analyzer, run the update query below.
Before running the query, do please replace:
/!Formid found in Step 1!/ to the formid found in step 1.
/!Itemid found in Step 1!/ to the itemid found in step 1.
/!Problematic User Code!/ to the user code of problematic user.
–begin
–delete all the user settings
delete cprf where formid=’/!Formid found in Step 1!/’ — for this form
and itemid=’/!Itemid found in Step 1!/’ — and this document
and usersign =
(
select internal_k from ousr where
user_code = ‘/!Problematic User Code!/’
)
–endMissing months financial report fix

 

Using variables in SQL queries for SAP Business One is straight forward for simple select statements but what about the more complex variables or if you want to declare a variable for your SQL?

Answer: You have to get a bit more creative! See the example below.

To select a from and to date as a variable in a declare statement you have to add a nifty bit of extra code.

/*

/SELECT FROM [dbo].[VPM1] T0/

declare  @fromdate as datetime

/* WHERE */

set @fromdate = /* T0.DueDate */ ‘[%0]’

 

/SELECT FROM [dbo].[VPM1] T1/

declare  @tilldate as datetime

/* WHERE */

set @tilldate = /* T0.DueDate */ ‘[%1]’

 

 

select  OVPM.docnum, VPM1.dueDate,VPM1.CheckNum, VPM1.Branch,

VPM1.BankCode, VPM1.CheckSum, OVPM.CardName,

case

when OPCH.docnum is null then VPM2.docEntry

else OPCH.docnum

end as ‘docnum’

from OVPM INNER join VPM1 on OVPM.docnum = VPM1.docnum

left join  VPM2 LEFT JOIN OPCH ON VPM2.DocEntry = OPCH.DocEntry

on OVPM.docnum = VPM2.docnum

where OVPM.Canceled = ‘N’ AND VPM1.DueDate >=@fromdate AND

VPM1.DueDate <=@tilldate

*/

 

1 Dash 1 can provide you and your SAP Business One users with excellent training of the usage of SQL and Crystal Reports. If you would like to find out more simply enter your details in the boxes below or call us.

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If you are interested in writing your own SQL queries for SAP Business One the following will assist you.

Basics of SQL Writing for SAP Business One

SQL query and related terms

Before going into the details of SQL query, I would like to briefly introduce some basic database concepts because SQL is a database language for managing data in Relational Database Management Systems(RDBMS).

RDBMS

RDBMS is a Database Management System that is based on the relation model. Relational here is a key word for RDBMS. You will find that data is stored in the form of Tables and the relationship among the data is also stored in the form of tables for RDBMS.

Table

Table is a key component within a database. One table or a group of tables represent one kind of data. For example, table OSLP within SAP Business One holds all Sales Employee Data. Tables are two-dimensional data storage place holders. You need to be familiar with their usage and their relationships with each other. If you are familiar with Microsoft Excel, the worksheet in Excel is a kind of two-dimensional table.

Table is also one of the most often used concepts. Relationships between each table may be more important than tables themselves because without relation, nothing could be of any value. One important function within SAP Business One is allowing User Defined Table (UDT). All UDTs start with “@”.

SAP Business One training

Field

A field is the lowest unit holding data within a table. A table can have many fields. It is also called acolumn. Field and column are interchangeable. A table is comprised of records, and all records have the same structure with specific fields. One important concept in SAP Business One is User Defined Field(UDF). All UDFs start with U_.

SQL

SQL is often referred to as Structured Query Language. It is pronounced as S-Q-L or as the word “Sequel”. There are many different revisions and extensions of SQL. The current revision is SQL: 2008, and the first major revision is SQL-92. Most of SQL extensions are built on top of SQL-92.

T-SQL

Since SAP Business One is built on Microsoft SQL Server database, SQL here means Transact-SQL or T-SQL in brief. It is a Microsoft’s/Sybase’s extension of general meaning for SQL.

Subsets of SQL

There are three main subsets of the SQL language:

  • Data Control Language (DCL)
  • Data Definition Language (DDL)
  • Data Manipulation Language (DML)

Each set of the SQL language has a special purpose:

  • DCL is used to control access to data in a database such as to grant or revoke specified users’ rights to perform specified tasks.
  • DDL is used to define data structures such as to create, alter, or drop tables.
  • DML is used to retrieve and manipulate data in the table such as to insert, delete, and update data.Select, however, becomes a special statement belonging to this subset even though it is a read-only command that will not manipulate data at all.

Query

Query is the most common operation in SQL. It could refer to all three SQL subsets.

You have to understand the risks of running any Add, Delete, or Update queries that could potentially alter system tables even if they are User Defined Fields. Only SELECT query is legitimate for SAP Business One system table.

The above extract provides the basics of SQL, to read the full article, read it here.

 

SAP Business One table for SQL Report writing

Administration

DunningLetters Dunning levels definition ODUN
Recipients Message recipient list AOB1
Messages Messages OALR
Currencies Currency codes OCRN
UserPermissionTree User authorizations for add-on forms OUPT
UserPermissionForms User permission forms UPT1
Users Users of SAP Business One application OUSR
UserPermission User authorizations USR3
AddonChecking(SBO-COMMON Database Only runned this table) Overall Addon Path Defining SARI
User Queries User Queries OUQR

Finance

Budget Budget management OBGT
Budget_Lines Budget item details of an account BGT1
BudgetDistribution Budget distribution methods OBGD
BudgetScenarios Budget scenarios OBGS
ChartOfAccounts G/L accounts OACT
JournalVouchers Journal vouchers OBTD
JournalEntries_Lines Journal transaction – rows JDT1
JournalEntries Journal transaction OJDT
SalesTaxAuthorities Sales tax jurisdictions OSTA
SalesTaxAuthoritiesTypes Sales tax authority types OSTT
SalesTaxCodes Inclusive sales tax codes OSTC

Marketing Documents and Receipts
(Sales Opportunities, Sales A/R, and Purchasing A/P)

Document_Lines Delivery note rows DLN1
Document_LinesAdditionalExpenses Delivery note rows – expenses DLN2
DocumentsAdditionalExpenses Delivery note – expenses DLN3
AdditionalExpenses Defines additional expenses OEXD
Document_Lines Draft – rows DRF1
Document_LinesAdditionalExpenses Draft rows – expenses DRF2
DocumentsAdditionalExpenses Draft – expenses DRF3
Document_Lines Invoice – rows INV1
Document_LinesAdditionalExpenses Invoice rows – expenses INV2
DocumentsAdditionalExpenses Invoice – expenses INV3
Document (oDeliveryNote) Delivery – header ODLN
Documents Drafts – header ODRF
Documents (oInvoice) Invoice – header OINV
Document (oPurchaseInvoices) AP invoice – header OPCH
Document (oPurchaseDeliveryNotes) Goods receipt purchase order – header OPDN
Document (oPurchaseOrders) Purchase order – header OPOR
Document (oQuotation) Quotation – header OQUT
Document (oReturn) Returns – header ORDN
Document (oOrder) Order – header ORDR
Document (oCreditNote) AR credit memo – header ORIN
Document (oPurchaseCreditNotes) AP credit memo – header ORPC
Document (oPurchaseReturns) Goods return – header ORPD
Document_Lines AP invoice – rows PCH1
Document_LinesAdditionalExpenses AP invoice rows – expenses PCH2
DocumentsAdditionalExpenses AP invoice – expenses PCH3
Document_Lines Goods receipt purchase order – row PDN1
Document_LinesAdditionalExpenses Goods receipt purchase order rows – expenses PDN2
DocumentsAdditionalExpenses Goods receipt purchase order – expenses PDN3
Document_Lines Purchase order – rows POR1
Document_LinesAdditionalExpenses Purchase order rows – expenses POR2
DocumentsAdditionalExpenses Purchase order – expenses POR3
Document_Lines Quotation – rows QUT1
Document_LinesAdditionalExpenses Quotation rows – expenses QUT2
DocumentsAdditionalExpenses Quotation – expenses QUT3
Document_Lines Returns – rows RDN1
Document_LinesAdditionalExpenses Return rows – expenses RDN2
DocumentsAdditionalExpenses Returns – expenses RDN3
Document_Lines Order – rows RDR1
Document_LinesAdditionalExpenses Order rows – expenses RDR2
DocumentsAdditionalExpenses Order – expenses RDR3
Document_Lines Credit memo – rows RIN1
Document_LinesAdditionalExpenses Credit memo rows -Expenses RIN2
DocumentsAdditionalExpenses Credit memo – expenses RIN3
Document_Lines AP credit memo – rows RPC1
Document_LinesAdditionalExpenses AP credit memo rows – expenses RPC2
DocumentsAdditionalExpenses AP credit memo – expenses RPC3
Document_Lines Goods return – rows RPD1
Document_LinesAdditionalExpenses Goods return rows – expenses RPD2
DocumentsAdditionalExpenses Goods return – expenses RPD3
BatchNumbers Batch number for item OIBT
Industries Industries list for sales opportunities OOND
Relationships Relationships for sales opportunities OORL
SerialNumbers Serial numbers for items OSRI
WithholdingTaxData Withholding tax data INV5
TaxInvoices (botit_Invoice) Master header data of a tax invoice of sales document OTSI
TaxInvoice_Lines (botit_Invoice) Tax invoice of sales document – rows TSI1
TaxInvoices (botit_Payment) Master header data of a tax invoice of purchase document OTPI
TaxInvoice_Lines (botit_Payment) Tax invoice of purchase document – rows TPI1
TaxInvoices (botit_JournalEntry) Master header data of a tax invoice of journal entry document OTXD
TaxInvoice_Lines (botit_JournalEntry) Tax invoice of journal entry document – rows TXD1

Business Partners

ActivityLocations Business partner activity locations OCLO
ActivityStatus Statuses for Task type activities OCLA
ActivityTypes Business partner activity types OCLT
AlternateCatNum Customer or vendor catalog number OSCN
BusinessPartners Business partners OCRD
BPAddresses Business partner addresses CRD1
BPPaymentMethods Business partner payment methods CRD2
BPAccountReceivablePayble Business partner account receivable payable CRD3
BPWithholdingTax Business partner withholding tax CRD4
BPPaymentDates Business partners payment dates CRD5
BPBankAccounts Business partners bank accounts OCRB
Contacts Contact customers and vendors OCLG
ContactEmployees Contact persons OCPR
SalesOpportunities Sales opportunities OOPR
SalesOpportunitiesLines Sales opportunity – rows OPR1
SalesOpportunitiesPartners Sales opportunity partners OPR2
SalesOpportunitiesCompetition Sales opportunity competition OPR3
SalesOpportunitiesInterests Sales opportunity interests range OPR4
SalesOpportunitiesReasons Sales opportunity failure reasons OPR5
Territories Territory segmentations OTER

Inventory and Production

Document_Lines Goods issue – rows IGE1
Document_LinesAdditionalExpenses Goods issue rows – expenses IGE2
DocumentsAdditionalExpenses Goods issue – expenses IGE3
Document_Lines Goods receipt – rows IGN1
Document_LinesAdditionalExpenses Goods receipt rows – expenses IGN2
DocumentsAdditionalExpenses Goods receipt – expenses IGN3
Document (oInvetoryGenExit) Goods issue OIGE
Document (oInvetoryGenEntry) Goods receipt OIGN
StockTransfer Stock transfers OWTR
StockTransfer_Lines Stock transfers – rows WTR1
ProductTrees_Lines Product tree – child ITT1
ProductTrees Product tree OITT
WorkOrders Work instructions OWKO
WorkOrder_Lines Work instructions – rows WKO1
Items_Prices Items – prices ITM1
Items Items OITM
ItemWarehouseInfo Items – warehouse OITW
ItemGroups Item groups definition OITB
MaterialRevaluation Stock revaluation OMRV
MaterialRevaluation_Lines Stock revaluation – rows MRV1
PackagesTypes Package types for deliveries OPKG
PriceLists Price lists management OPLN
StockTaking Items – warehouse OITW
SpecialPrices Special prices OSPP
SpecialPricesDataAreas Special prices for specified periods SPP1
SpecialPricesQuantityAreas Special prices for specified quantities SPP2
Warehouses Warehouses definition OWHS

MRP

SalesForecast Sales forecast OFCT
SalesForecast_Lines Sales forecast – rows FCT1

Banking

Payments Receipt ORCT
Payments Vendor payment OVPM
Payments_Checks Receipt – checks RCT1
Payments_Invoices Receipt – invoices RCT2
Payments_CreditCards Receipt – credit vouchers RCT3
Payments_Accounts Receipt – account list RCT4
Payments_Checks Payments – check rows VPM1
Payments_Invoices Payments – invoices VPM2
Payments_CreditCards Payments – credit memos VPM3
Payments_Accounts Payments – list of accounts VPM4
ChecksforPaymentLines Checks for payment – rows CHO1
BankPages External bank statement OBNK
ChecksforPayment Check for payment OCHO
PaymentTermsTypes Payment term types OCTG
PaymentRunExport Payment results table OPEX
PaymentRunExport_Lines Payment results table – rows PEX1
BillOfExchange Bill of exchange table OBOE
BillOfExchangeTransaction Bill of exchange transactions table OBOT
BillOfExchangeTransaction_Lines Bill of exchange transactions table – rows BOT1

Service

ContractTemplates Contract template (CRM) OCTT
CustomerEquipmentCards Customer equipment card OINS
KnowledgeBaseSolutions Knowledge base solution OSLT
Queue Queues list for assigning to a service calls OQUE
QueueMembers Queue member users QUE1
ServiceContracts Service contract OCTR
ServiceContracts_Lines Service contract – rows CTR1
ServiceCalls Service call OSCL
ServiceCallActivities Service call activities OCLG
ServiceCallInventoryExpenses Service call inventory expenses INV1

Human Resources

EmployeesInfo Employees information OHEM
EmployeeAbsenceInfo Employee absence information HEM1
EmployeeEducationInfo Employee education HEM2
EmployeeReviewsInfo Employee reviews HEM3
EmployeePrevEmpoymentInfo Employee previous employment information HEM4
EmployeeRolesInfo Employee rolls information HEM6
Teams List of teams OHTM
TeamMembers Employee membership role in a team HTM1
If you would like to receive SQL report writing training for SAP Business One, contact 1 Dash 1 by entering your details below or calling us on 0844 858 1080.

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Here are a few basic SQL queries to be used in SAP Business One. You can copy and paste the queries into the Query window of Business One. Simply copy between from “–begin…” to “…–end” and paste into your Query window.

SQL for Open Sales Orders

–begin
select t0.docnum, t0.cardcode, t0.cardname, t0.sysdoctotal
from ordr t0
where t0.docstatus = ‘O’
–end

By Date

–begin
select t0.docnum, t0.cardcode, t0.cardname, t0.sysdoctotal
from ordr t0
where t0,docstatus = ‘O’
and t0.docdate between [%0] and [%1]
order by t0.docdate
–end

SQL for Open Deliveries

–begin
select t0.docnum, t0.cardcode, t0.cardname, t0.sysdoctotal
from odln t0
where t0.docstatus = ‘O’
–end

SQL for Open Invoices

–begin
select t0.docnum, t0.cardcode, t0.cardname, t0.sysdoctotal
from oinv t0
where t0.docstatus = ‘O’
–end

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A 10 minute video of creating an advanced Crystal Report for SAP Business One. A few hints and tips are contained in the video – so don’t share!

 

 

With SAP Business One and SAP Crystal Reports, customers have access to leading solutions for printing and reporting that are in use all across the world by tens of thousands of businesses. Crystal Reports, combined with SAP Business One, the powerful, yet affordable, business management software, has been designed specifically for the needs of small and midsize enterprises.

Every SAP Business One customer receives one free license of the report designer and every licensed user of SAP Business One can run reports built with Crystal Reports.